Privacy Policy

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1. INTRODUCTION

Leadership Boardroom ("we," "us," "our," or "Company") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website located at leadership-boardroom.multiscreensite.com(the "Website") and use our services, including but not limited to attending events, becoming a member, or subscribing to our newsletter.

Please read this Privacy Policy carefully. If you do not agree with our policies and practices, please do not use our Website or services.

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2. INFORMATION WE COLLECT

2.1 Information You Provide Directly

A. Event Registration & Membership Applications

When you register for an event or apply for membership, we collect:

• Full name
• Email address
• Phone number
• Company name and position/title
• Industry sector
• Professional background information
• Payment information (processed securely by payment processors)
• Any additional information you voluntarily provide in application forms

B. Contact Forms

When you submit a contact form or inquiry, we collect:

• Name
• Email address
• Phone number (optional)
• Subject and message content

C. Newsletter Subscriptions

When you subscribe to our newsletter, we collect:

• Email address
• Optional: Name, company, industry preferences

D. Payment Information

For event registrations and memberships:

• Payment method details (processed through secure third-party payment processors)
• Billing address
• Transaction history
• We do NOT store full credit card numbers on our servers

E. Event Attendance & Communications

• Event attendance records
• Event feedback and survey responses
• Communications with our team (emails, messages)

2.2 Information Collected Automatically

A. Website Usage Information

When you access our Website, we automatically collect:

• IP address
• Browser type and version
• Operating system
• Pages visited and time spent
• Referring website
• Device type (mobile, tablet, desktop)
• Approximate geographic location (city/country level)

B. Cookies & Tracking Technologies

We use cookies to:

• Remember your preferences
• Understand how you use our Website
• Improve user experience
• Authenticate your session

Types of Cookies:

• Essential Cookies: Required for site functionality
• Analytics Cookies: Help us understand user behavior
• Marketing Cookies: Used for targeted content and retargeting ads (if applicable)

C. Google Analytics

We use Google Analytics to track:

• User behavior and engagement
• Traffic sources
• Page performance
• Conversion metrics

Google Analytics collects data via cookies. You can opt-out using Google's opt-out browser extension.

D. Google Tag Manager

We use Google Tag Manager to manage tracking and marketing tags on our Website. This helps us understand how users interact with our events and services.

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3. HOW WE USE YOUR INFORMATION

We use the information we collect for the following purposes:

3.1 Operational & Service Delivery

• Process and fulfill event registrations and memberships
• Send event details, confirmations, and updates
• Provide customer support and respond to inquiries
• Verify your eligibility for membership
• Process payments and handle billing
• Prevent fraud and ensure security

3.2 Communication

• Send event announcements and updates
• Deliver newsletters and promotional content (with your consent)
• Respond to your inquiries and requests
• Send transactional emails (confirmations, receipts)
• Follow up after events for feedback and testimonials

3.3 Marketing & Improvement

• Create aggregated, anonymized analytics reports
• Improve our Website's functionality and user experience
• Develop new services and events based on member preferences
• Conduct surveys and gather feedback
• Send marketing communications (only with your consent)
• Personalize your experience on our Website

3.4 Legal & Compliance

• Comply with legal obligations
• Enforce our Terms of Service
• Protect against fraud, security threats, and legal claims
• Maintain business records and audit trails

3.5 Research & Analytics

• Analyze member demographics and engagement
• Understand networking preferences and pain points
• Improve our event programming
• Develop insights about executive networking trends

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4. HOW WE SHARE YOUR INFORMATION

4.1 Information We Do NOT Share

We will NOT sell, rent, or lease your personal information to third parties for their marketing purposes.

4.2 Information We MAY Share

A. Service Providers & Vendors

We share information with trusted third parties who help us operate, including:

• Payment processors (to process transactions)
• Email service providers (to send newsletters and communications)
• Web hosting providers (Duda)
• Analytics providers (Google Analytics)
• Tag management services (Google Tag Manager)
• Cloud storage providers
• Customer support platforms

These vendors are contractually obligated to:

• Use your data only for the services we engage them for
• Protect your data with appropriate security measures
• Not disclose your data to third parties
• Comply with applicable data protection laws

B. Event Attendee Lists (With Your Consent)

If you attend an event, we may provide:

• Your name, company, and professional title
• To other attendees (networking purposes only)
• Only if you have consented during registration

You can opt-out of attendee list sharing at registration or by contacting us.

C. Legal Requirements

We may disclose your information if required by:

• Law enforcement requests (with legal process)
• Court orders or legal proceedings
• Government agencies
• Protection of public safety or security

D. Business Transfers

If Leadership Boardroom is acquired, merged, or undergoes a business restructuring:

• Your information may be transferred as part of that transaction
• We will notify you of any material changes to this Privacy Policy

E. Aggregated & Anonymized Data

We may share aggregated, anonymized data that cannot identify you:

• For research purposes
• To understand industry trends
• For marketing insights
• With business partners

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5. DATA RETENTION

5.1 How Long We Keep Your Data

A. Event Registrations & Membership Data

• Retained while you are an active member
• Retained for 3 years after membership ends (for business and legal purposes)
• May be retained longer if required by law

B. Newsletter Subscribers

• Retained until you unsubscribe
• Unsubscribe requests processed within 5 business days

C. Website Analytics Data

• Retained for up to 14 months
• Then automatically deleted by Google Analytics

D. Contact Form Submissions

• Retained for 2 years for business reference
• Deleted upon request

E. Payment Records

• Retained for 7 years (tax and legal compliance requirements)
• Only essential billing information retained

5.2 Your Rights

You may request deletion of your personal information at any time by contacting us at the email below. We will comply unless we're required to retain it by law.

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6. YOUR PRIVACY RIGHTS

6.1 Access & Portability

You have the right to:

• Request access to your personal data
• Receive a copy of your data in a portable format
• Understand what data we hold about you

6.2 Correction

You have the right to:

• Request correction of inaccurate information
• Update your profile information directly in our system
• Request we correct information in our records

6.3 Deletion (Right to Be Forgotten)

You have the right to:

• Request deletion of your personal data
• Request we no longer process your information
• Exceptions: If we're legally required to retain it

6.4 Opt-Out of Marketing

You have the right to:

• Unsubscribe from our newsletter (link at bottom of every email)
• Opt-out of marketing communications
• Opt-out of non-essential cookies

6.5 Data Portability

You have the right to:

• Request your data in a structured, machine-readable format
• Transfer your data to another service provider

6.6 How to Exercise Your Rights

To exercise any of these rights, contact us at: dennis@leadershipboardroom.co

Please allow up to 30 days for us to respond to your request. We may ask for proof of identity to verify your request.

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7. SECURITY & DATA PROTECTION

7.1 Security Measures

We implement industry-standard security measures, including:

• SSL/TLS Encryption: All data transmitted to/from our Website is encrypted
• Secure Payment Processing: Payment information is processed through PCI-DSS compliant providers
• Access Controls: Only authorized employees have access to personal data
• Data Encryption: Sensitive data is encrypted at rest
• Regular Security Audits: We conduct periodic security reviews
• Secure Servers: Hosted on Duda's secure cloud infrastructure

7.2 What We Cannot Guarantee

While we implement robust security measures, no online service is 100% secure. We cannot guarantee:

• Absolute protection against unauthorized access
• Protection against hacking or data breaches beyond our reasonable control

In case of a data breach: We will notify affected individuals within 30 days of discovery (or as required by law).

7.3 Your Responsibility

You are responsible for:

• Keeping your login credentials confidential
• Using strong passwords
• Not sharing your account information
• Logging out after using shared devices

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8. COOKIES & TRACKING TECHNOLOGIES

8.1 What Are Cookies?

Cookies are small text files stored on your device that help us remember you and understand how you use our Website.

8.2 Types of Cookies We Use

Cookie Type	Purpose	Duration	Consent Required
Essential	Site functionality, security, login	Session	No
Analytics	Understand user behavior	2 years	Implied
Preference	Remember your settings	1 year	Yes
Marketing	Targeted ads and retargeting	1 year	Yes

8.3 Controlling Cookies

In Your Browser:

You can control cookies through your browser settings. Options to:

• Accept all cookies
• Block all cookies
• Accept only essential cookies
• Disable third-party cookies

Note: Disabling essential cookies may affect Website functionality.

Google Analytics Opt-Out:

Install Google Analytics Opt-Out Browser Extension: https://tools.google.com/dlpage/gaoptout

Third-Party Cookies:

We may use third-party services that set their own cookies. You can manage these through:

• Network Advertising Initiative (NAI): https://optout.networkadvertising.org/
• Digital Advertising Alliance (DAA): https://optout.aboutads.info/

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9. THIRD-PARTY LINKS & SERVICES

Our Website may contain links to third-party websites and services that are not operated by us. This Privacy Policy applies only to our Website.

We are NOT responsible for:

• Privacy practices of linked websites
• Content on third-party sites
• Cookies or tracking by third parties

Recommendation: Review the privacy policies of any third-party websites before providing your information.

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10. CHILDREN'S PRIVACY

Leadership Boardroom is designed for business professionals and executives. We do NOT knowingly collect information from individuals under 18 years of age.

If we discover we have collected information from a minor, we will delete it immediately. If you believe we have collected information from a child, please contact us at dennis@leadershipboardroom.co.

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11. INTERNATIONAL DATA TRANSFERS

11.1 Data Storage Location

Our Website is hosted on Duda servers, which may be located in:

• South Africa
• Europe (EU)
• North America
• Other countries

By using our Website, you consent to your information being transferred to and stored in these jurisdictions.

11.2 GDPR Compliance (EU Users)

If you are in the European Union or a country with similar data protection laws:

• Your data is protected under GDPR
• Legal basis for processing: Legitimate interests, contractual necessity, consent
• You have all rights listed in Section 6 above
• We have a Data Protection Officer available for inquiries
• We conduct Data Protection Impact Assessments for high-risk processing

11.3 South African Data Protection

Leadership Boardroom complies with:

• Protection of Personal Information Act (POPIA)
• All applicable South African data protection regulations
• We have appointed a Data Protection Officer (contact: dennis@leadershipboardroom.co)

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12. YOUR CHOICES & PREFERENCES

12.1 Email Preferences

You can manage your email preferences by:

• Clicking "Unsubscribe" at the bottom of any email
• Logging into your account and adjusting notification settings
• Contacting us to request removal from specific mailing lists
• Requesting complete removal from all communications

Note: Even if you opt-out of marketing emails, we'll still send transactional emails (event confirmations, payment receipts, etc.)

12.2 Communication Frequency

You can choose to receive:

• All communications (events, newsletters, updates)
• Event-only communications
• No communications except transactional

12.3 Do Not Track

Some browsers offer a "Do Not Track" feature. We honor these requests where technically feasible, but please note:

• We still collect usage data for Website optimization
• Third-party services may not honor DNT requests

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13. CALIFORNIA PRIVACY RIGHTS (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

Your Rights:

• Right to know what personal information we collect
• Right to delete personal information collected
• Right to opt-out of the sale of personal information
• Right to non-discrimination for exercising your rights

To Exercise These Rights: Contact us at dennis@leadershipboardroom.co

California Shine the Light: California residents can request disclosure of information we share with third parties for direct marketing purposes.

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14. SOUTH AFRICAN SPECIFIC PROVISIONS

14.1 POPIA Compliance

Under South Africa's Protection of Personal Information Act (POPIA):

Legal Basis for Processing:

• Contractual necessity (processing memberships and event registrations)
• Legitimate interests (improving services, analytics)
• Your consent (marketing, non-essential communications)
• Legal compliance (tax, law enforcement)

Your Rights (as per POPIA):

• Access to your information
• Correction of inaccurate information
• Deletion of information
• Objection to processing
• Restriction of processing
• Data portability

Data Protection Officer:
Contact: dennis@leadershipboardroom.co

14.2 Processing Activities

We process your personal information for:

• Membership management
• Event management
• Marketing and communications
• Analytics and Website improvement
• Business operations

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15. POLICY UPDATES & CHANGES

15.1 Changes to This Policy

We may update this Privacy Policy from time to time to reflect:

• Changes in our practices
• New regulations
• User feedback
• Technological advances

How We Notify You:

• Email notification for material changes
• Notice on our Website homepage
• Effective date updated at top of policy

Your Right:

• Continued use after changes means you accept the updated policy
• You have the right to opt-out of changes affecting your data

15.2 Effective Date

This Privacy Policy is effective as of April 13, 2026 and supersedes all previous versions.

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16. CONTACT US & DATA PROTECTION OFFICER

16.1 Questions About This Privacy Policy

If you have questions or concerns about this Privacy Policy or our privacy practices:

Email: dennis@leadershipboardroom.co
Website: leadership-boardroom.multiscreensite.com

16.2 Data Protection Officer

Our Data Protection Officer is available to address privacy concerns:

Email: dennis@leadershipboardroom.co
Response Time: Within 30 days of your inquiry

16.3 Complaint Rights

If you believe we have violated your privacy rights, you have the right to lodge a complaint with:

South African Information Regulator:
Website: https://www.justice.gov.za/inforeg/

European Data Protection Authority (if applicable):
Website: https://edpb.ec.europa.eu/

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17. GLOSSARY OF TERMS

Term	Definition
Personal Information	Any information relating to an identified or identifiable natural person
Processing	Any operation on personal data (collection, storage, use, sharing, deletion)
Data Subject	The individual to whom personal information relates
Consent	Clear, unambiguous, freely-given agreement to processing
Legitimate Interests	Purposes of Leadership Boardroom that are not overridden by individual rights
Data Controller	Leadership Boardroom (entity determining how and why data is processed)
Data Processor	Third-party service providers who process data on our behalf

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19. ACKNOWLEDGMENT

By accessing and using Leadership Boardroom's Website, you acknowledge that:

• You have read and understood this Privacy Policy
• You consent to our collection and use of your information as described
• You are responsible for the accuracy of information you provide
• You understand our security measures and limitations

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